Committee minutes Sept 2008

No.

Item

1

Apologies for absence:

Keith Marr, Helen Brown, Ron Brown, Richard Martin, Emily Kragh, Margaret Carpenter, Frances Rotchell and Sheila Cox.
 

2

Minutes from the last meeting

The minutes of the Annual General Meeting of 12 September 2007 were adopted.

Proposed by Tepo Din and seconded by David Stott.
 

3

Matters arising:

None.
 

4

Conductor's report:

The Conductor’s presented a written report (a copy of which is available from the Hon Secretary on request).
In summary, the report: 

• Examined what SASO was doing that was distinctive;
• Provided a brief overview of last season;
• Expressed thanks to the Leader and the other professionals who worked with SASO during the season;
• Stated that thanks were owed especially to Peter Lyndley, both as principal bassoon and Chairman.
   

5

Chairman's Report:  

The Chairman congratulated the members of SASO who had got married over the last year. He stated that he would be leaving SASO after the next concert and expressed his thanks to the Committee, the Leader and to the Conductor for all their efforts and support.
 

6

Treasurer's Report:

The Treasurer presented a written report: “Report and Financial Statements Year Ended  31^st July 2008.  A copy of this report is available from the Hon Secretary on request. 

The Treasurer reported that SASO had suffered a loss of £1848 in the year ending 31 July 2008, largely due to ticket sales for the New Year Day’s concert not being as high as in previous years.  SASO still maintained a small “General Funds” surplus. 

The Treasurer encouraged SASO members to make every effort to sell more tickets for SASO concerts.  A similar or greater loss next year would likely require further measures in respect of SASO’s financial position. The Report and Financial Statements Year Ended 31^st July 2008 were adopted.

6

Adoption of a new Chairperson:

Kieran McGuirk stood as for the position of Chairperson. 

Proposed by Chris Ludwig and seconded by Margaret Carpenter.  Kieran McGuirk was elected as Chairperson. 

David Stott and Tepo Din agreed to remain as Hon Treasurer and Hon Secretary respectively.  Proposed by Tony Hindley and seconded by Rosie Coupe.  David Stott and Tepo Din were re-elected.
 

6

Election of Committee members:

Committee members who agreed to remain in post for the coming season: 

Librarian:                                                Alison Bellerby
Ticket Secretary:                                    Frances Rotchell
Press Officer:                                         David Utting
Website and Programming:                     Richard Payne
Friends’ Secretary:                                 Christine Drury
Membership Secretary:                           Margaret Carpenter
Development and Sponsorship:                Jeremy Finlay
Stage Manager:                                      Jim Pringle 

Proposed by Richard Hayes and seconded by Bronwen Hewer.  The above were re-elected as a body. 

The positions of Fixer, Publicity Officer, Social Secretary and Concert Manager remained vacant
.

6

Appointment of Auditor: 

The Hon Treasurer agreed to identify a suitable Auditor.
 

6

Any other business:

• Simon Healey thanked the outgoing Committee and the Leader and Conductor;
• Kieran McGuirk thanked the outgoing Chairman, Peter Lyndley.  He raised the issue of what members of SASO wanted out of SASO.  In addition, he referred to the remaining vacant positions on the Committee, the possible barriers to joining the Committee and potential solutions to this issue.
• Kieran McGuirk also expressed special thanks to the Friends of SASO for their support throughout the year and for attending the Annual General Meeting.